FEED Operations Committee Meeting
August 24, 2015
FEED Conference Room
Present: Abha Thakkar, Lauri Lee, Martee Mikalson, Dave Meyer, Karin Cretney, Chris Brockel, Lisa Weise, Terrie Anderson
Agenda
- Financial Update
- Past due accounts
- Credit card service charges
- Staff Update
- DVR meeting
- CSN interest
- Check-ins from other FEED teams
- Volunteer Updates
- Management of sign ups and scheduling
- Equipment/Facilities Update – Nightly sheet review
- User Update
- User meeting: agenda, facilitation
- Response to meeting invite
- Upcoming Events
Decisions Made
- Community Support Network will be asked to assign a client and job coach to the task of dusting conference room, washing windows and cleaning bathrooms, after we have a regular cleaning person in place. Terrie will oversee initial cleaning sessions.
- Business Incubation team will put together a menu of services offered and set Jan. 1 as a goal for launching incubation services.
- Volunteer coordinator, Chris Moore, will manage sign-up and scheduling for events, info sessions, tours, kitchen use, etc.
- A camera security system costing no more than $500 will be purchased, funds allowing, and installed to address a number of issues:
- Proof of user time in kitchens–in/out, loading, deliveries make key card a poor time clock; and there is some suspicion that user logs are not 100% accurate.
- Prevent ongoing theft issues—both from users and from Kitchen. Well over $500 of supplies and equipment has gone missing. Thefts have occurred from user lockers, purses and bags, and from the manager’s office.
- Proof of kitchen condition after a user departs and time spent cleaning space for others, time currently reimbursed by FEED. This will allow consequences for not leaving space clean to be implemented.
- Due to poor response to email message about user meetings, a list of users who work at least twice a month will be compiled, with contact information; and users will be phoned by FOC members to get commitments to attend one of the four meetings.
- First user meeting rescheduled for 9/8 at 9 am.
- Agenda developed for user meetings.
- We will explore options for exterior electrical outlets, allowing us to provide power to food carts and meter the use, to charge for use. A donor has offered $1000 toward the installation of outlets.
- Shared space expectations will be clarified at user meetings and a set of escalating consequences, with the final consequence of denial of use, established for repeat offenders.
Action Items
- Abha will check with accountants about best practices for credit card service fees, so we can explore options for defraying this drain on revenue.
- Abha will convey decision regarding cleaning to CSN.
- Terrie will send Lauri and Fatou the incubation resource list developed by the Advisory Team during planning phase.
- Chris Moore, Abha and Adam set up systems for scheduling and sign ups.
- Adam will explore options for camera security system.
- Abha and Terrie will compile list of users and contact info.
- Abha will develop 3-point script for phone calls to users about user meetings.
- Everyone will phone users to request their attendance at one of the four user meetings to discuss policy changes.
- Adam will set up a meeting with an electrician to confirm pricing.
- Everyone send questions we need answered about exterior outlets to Abha.
- Terrie will clarify whether users can sell product at the FEED table at Community GroundWorks’ Good Food Garden Party.
- Adam will inform users of opportunity to showcase products and info at GFGP.
- Lauri will plan the display table for GFGP.
- Abha and Chris will staff the table.
- Martee will develop a list of food suppliers to contact to encourage FEED use for demos.
- Mary will develop a hand out for Martee to distribute at Circle of Food.
- Business planning group will identify main new user markets.
