Blog

FEED Operations Committee Meeting

August 10, 2015

FEED Conference Room

Present: Martee Mikalson, Lauri Lee, Lisa Wiese, Adam Haen, Karin Cretney, Kelly Warren, Abha Thakkar, Terrie Anderson

Agenda:

1. Events
2. Debrief A Taste of FEED
3. Tentative plans for next bazaar
4. Mad City Bazaar volunteers for Sat. and Sun
5.  Financial Update
6. 90-day past due accounts
7. August billing
8. Accounts receivable and accounts payable updates
9.  Staff Update
10. Equipment/Facilities Update
11. Check-ins from other FEED teams

Decisions Made:

• Cleaning crew needed night before events, all users done 2 hours before opening.
• Thank you email to those who signed up for door prizes, with link to blog address and option to sign up for enewsletters.
• Bazaar will be Birthday Bash, 2 years old
• Dale will to set up and take down for Sat. MadCity Bazaar
• Terrie will do set up or take-down at Sun. MadCity Bazaar, need someone to do other on Sun.
• Adam will work on 90-day past due accounts a little longer before board members take over contacting
• Abha will check email for FEEDinfo@northsidemadison.org
• Surveillance system top priority for equipment needs due to continuing thefts
• MATC will be contacted about doing plumbing, electrical, etc. for FEED
• Update Dropbox in 2016, to allow for more users and more storage.
• Inspectors will photo form and email to inspectors email.
• Inspectors will drop photos of violations into Dropbox folder
• Hold monthly volunteer intake meetings
• Institute 5% service charge for goods we purchase for users, with 9/1 start date

Action Items:

• Thank you emails to prize sign-ups—Lauri
• Explore logistics of holding Birthday Bash Bazaar and North Star Awards same weekend—Lauri
• Someone needed to do either set-up or take-down at Sun. MadCity Bazaar—Everyone
• Contact resource for new W-2 cleaning crew—Adam
• Screening interview of DVR potential hires—Karin
• Contact MATC plumbing dept for immediate sink needs—Martee
• Need more coverage for walk-through inspections—Everyone
• Create Inspectors email—Abha
• Create a folder in Dropbox for photos of violations, giving us a paper trail for persistent problems–Abha
• Set up training for tour guides—Adam
• Revamp user contract and documentation procedures—Karin
• Draft letter to users re: service fee, finance charges on late payments and upcoming contract changes—Terrie
• Arrange for snacks for Dane County Farmers Market Tomato Preservation Class participants, Aug. 25, 6 pm—Martee